Tips for Holding a Special Event in a Banquet Room
Banquet rooms, otherwise known as reception or function halls, are ideal for hosting large-scale special events due to their ample space. These big venues are convenient in that you can use them for holding a wide range of events and special occasions.
While banquet halls are traditionally known as places for large crowds of people to gather and eat, they're good for much more. The space will allow guests to mix and mingle while they enjoy a light snack or cocktail, play games, or even dance to a live band or DJ. They're perfect for both casual and elegant events due to their versatility.
You can rent a banquet room for almost any type of special event or occasion, including kids' and adults' birthday parties, family and corporate holidays, family reunions, anniversary and graduation soirees, bridal and baby showers, wedding receptions, and any type of milestone celebration. If you're hosting the event during a busy time of year, such as the summer wedding or holiday season, book the space as far in advance as possible.
Here are some additional tips for holding your next event in a banquet hall:
1. Plan the Menu
After you've secured your event venue, deciding on a menu is probably at the top of your party-planning to-do list. Start by inquiring as to whether the banquet hall provides onsite catering or not. In some cases, especially if they're part of a restaurant or hotel with an eatery, they will.
If they don't have onsite food services, book an outside catering company, or plan on making the food and transporting it to the hall yourself. Special occasions, such as birthdays and weddings, may require you to hire a bakery to make customized desserts as well.
2. Decorate the Space
One drawback of having an event in a large space is that it may lack character and charm. You can easily make up for that, though, by bringing in your own decorations. Some ideas include a colorful balloon arch at the doorway to welcome guests, lanterns featuring LED lights hung from rafters or placed across long tables to create ambiance, and floral centerpieces.
Create a cohesive look by deciding on a decor theme or color scheme, such as blue and yellow for a baby shower, or turquoise, tan, and white for a beach-inspired wedding reception. Choosing the right decor for the hall will be easier when you have a starting point to work from.
